The responsible authority according to the data protection act is: Xavo Software AG
This policy covers the collection, processing and use of personal data by the Xavo group.
Definitions of terms used (like „personal data“ or „processing“) can be found in §4 GDPR.
In the following we explain what data we collect during your visiting our websites and how they are used.
1. Collection and use of data for internal system and statistical purposes
When you visit our websites, our webservers temporarily store each access in a protocol file.
The following data are collected and stored until the automatic deletion after some days:
IP address of the requesting computer
Date and hour of the access
Name and URL of the accessed file/s
These data are used to enable the use of the website (making connection) as well as the system security and the technical administration of the network infrastructure. Additional analyses for the optimisation of our internet service shall not be carried out on personal basis.
2. Collection and use of person related data
Person related data (e.g. your name, e-mail address) are only collected on this website if you disclose them to us yourself, for instance when you get in contact with us, e.g. when you enter this data in an input field on our website or send it to us via e-mail. In order to be able to make use of some services, in some cases it is necessary to collect person related data, e.g. name, e-mail address, address and telephone number, etc.
Your person related data will only be used to contact you or for the purpose for which you have provided us with your data, e.g. for processing your requests, technical administration of the website and customer management.
This information shall be disclosed expressly of your own free will and with your consent. Insofar as information for communication channels (e.g. e-mail address, telephone number) is concerned, you shall additionally give your consent that we may also contact you via these communication channels if necessary in order to answer your requests.
Your post and e-mail address are used to provide you with information on our products and services. We only use your data for information on new products and other services from us which might interest you, within the scope to which you have agreed before to the statutory extent or this is permitted within the framework of statutory regulations.
You can apply to our company via electronic means. Naturally we will use your data exclusively for processing your application and will not pass it on to third parties. Please note that emails sent unencrypted shall not be transmitted securely.
2.3 Request Demo
A demo request, as is possible via the corresponding form of our website, will only be processed if the specified e-mail address is a company address. If this is the case, your data can be included in our CRM systems for the purpose of managing the customer relationship. We may perform a comparison with existing data.
3. Forwarding person related data
Person related data is only forwarded to third parties if
the forwarding is rightful without your consent or, if this is not the case, you have explicitly consented to the forwarding exceeding the processing of the contract,
the forwarding is necessary for executing special offers or providing services, which you would like to use, or
the subcontractor or assistant third party, which is used to execute offers or services, needs these data. Such assistant persons are, if not explicitly told otherwise, only allowed to use the data to such an extent as this is necessary to execute the offer or provide services, or
an enforceable official or judicial order exists, or
Cookies are small text files, which are sent from a webserver to your browser and are stored on your computer’s hard drive. They are used to control the internet connection during your visit of our websites. At the same time we receive information through these cookies, which enable us to optimise our websites in accordance with the needs of the visitors. Cookies are partially stored for the time of visit (“session cookies”), partially they are stored for a longer period of time in your browser (“persistent cookies)”.
Generally, your browser is set to accept cookies. In most browsers cookies can be deactivated or you can have a warning displayed before accepting cookies. Of course you can also visit our sites without cookies. Most browsers accept cookies automatically. You can prevent the storing of cookies by changing your browser settings accordingly. Deactivating cookies might lead to limited functionality of our website.
5. Google Analytics
This website uses Google Analytics, a web analysing tool by Google Inc. (“Google”).Google Analytics uses “cookies”, text files, which are stored on your computer and which enable an analysis of the use of the website by you. Information about your use of the website generated by cookies are generally transmitted to a Google server in the USA and stored there. In the case of active IP anonymisation on this website, your IP address will be shortened by Google within the member states of the European Union or in other contracting states of the European Economic Area agreement. Only in exceptional cases shall the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website Google will use this information to evaluate your use of the website in order to create reports regarding website activities and services connected to the further website use and the internet usage for the website operator. The IP address transmitted within the framework of Google Analytics from your browser is not consolidated with other data from Google.
You can prevent the storing of cookies by respective settings in your browser software; we point out however that it is possible that you cannot use all functions then of this website to their full extent. You can furthermore prevent the acquisition of data created by cookies and the use of data regarding your use of the website (incl. your IP address) by Google as well as the processing of this data by Google by downloading and installing the browser plug-in following this link: https://tools.google.com/dlpage/gaoptout?hl=en Using this you can make use of your rights to revoke the collection, processing, and using of data by Google Analytics effective in the future.
You can prevent Google Analytics collecting data by clicking on the following link. An opt-out cookie is set which prevents the acquisition of your data when visiting this website in the future:
Deactivate Google Analytics
6. Google Maps and Google Webfonts / Google Fonts
You can find detailed instructions on how to manage your own data in connection with Google products here.
We use script libraries and font libraries such as Google Webfonts (https://www.google.com/webfonts/) on this website to display our content in a browser-spanning and graphically appealing way. Google Webfonts are transferred to the cache of your browser to avoid multiple loading. If the browser does not support or prevents access to Google Webfonts, content is displayed in a standard font.
Calling script libraries or font libraries automatically triggers a connection to the library’s operator. It is theoretically possible – but currently also unclear whether and if necessary for what purposes – that operators of corresponding libraries collect data.
The data protection policy of the library operator Google can be found here: https://www.google.com/policies/privacy/
7. WordPress and JetPack
Based on our legitimate interests (i.e. interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 KDG), we use the plugin Jetpack (here the sub-function “WordPress Stats”), which embeds a tool for statistical analysis of visitor traffic and is provided by Automattic Inc, 60 29th Street #343, San Francisco, CA 94110, USA. Jetpack uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site.
8. SSL Encryption
In order to protect the security of your data during transmission, we use the current state of the art appropriate encryption methods (e.g. SSL) over HTTPS.
10. Your rights
Right to withdrawal
You are entitled at any time to permanently revoke your consent for your personal data to be collected and used in the future.
Right to information
You have the right to request information on the data stored regarding your person or your pseudonym. At your request the information can also be issued electronically.
Right to correction, deletion or blocking
You have the right to request the correction, deletion or blocking of the data stored regarding your person If legal provisions do not permit deletion, your data will be blocked instead, so that it can only be available for the purpose of obligatory legal provisions.
RIGHTS OF THOSE AFFECTED
Interested parties have the right of access and rectification, erasure or blocking.
In this case, please contact the privacy officer:
Xavo Software AG
c/o Privacy Officer